Documentation / Vehicles, people and documents
Files
Vehicles and other IntelliFleet records keep their files: scans of the registration certificate, insurance policies, photos of damage, handover protocols. This page explains how to add, open and delete them.
Where files are
A record that can hold files has a Files panel on its card, for example on a vehicle's card. It lists each file with its size and when it was added, newest first. The number next to Files is how many there are.
You see a record's files when you may see the record itself: the same permission and the same branches. If you may only look at a record, you can open its files but not add or delete them.
Add files
- Open the record's card and find the Files panel.
- Click Choose files, or drag files from your computer onto the panel.
- Each file is uploaded on its own. While it uploads the panel says so; once stored it appears at the top of the list.
You can add photos, PDFs and other documents, up to 25 MB each. A file that is too large is refused with the limit. If an upload fails, the panel shows the file's name and why; click Dismiss to clear the message and try again.
Open a file
Click the file's name or the download button next to it. The file downloads under the name it was added with. Each download link works for a few minutes only, so a link copied from the browser stops working soon after.
Delete a file
Click the bin next to the file and confirm. The file is removed and cannot be brought back.
Handover protocols, signatures and exports are marked Record. They are kept as proof of what was signed or sent and cannot be deleted.
Your files are private
Files are kept in private storage. Nobody can open them without signing in to IntelliFleet with the right access; every link is made for one person and expires after a few minutes. For every file IntelliFleet stores a fingerprint (SHA-256), which shows that a signed protocol has not been changed since.